Recreation and Grounds Committee Meeting March 16

Called to order at 7:00 p.m. by the Chair Rick Lewis.

Members Attending: Rick Lewis (Chair), Todd McFarland (Vice-Chair), Charlene Jones, Bill Sullivan, Donna Mines and Julie Abel.

Guests Attending:  Martin Graves (SRP), Dani Junkes (SRP), Jeff Salmon (BOD Liaison)

Members Absent:   None

Resident Comments:  Julie Abel reminded the group that the new Tennis Courts being built need to be added to the website information once they are completed.

Charlene Jones will be writing an FAQ Pool article for the April South Riding Magazine.  If any committee members have anything they may want to add please e-mail Charlene with your ideas.

Approval of the Minutes:  Donna Mines moved to approve the February 2009 Committee Minutes as Amended.  The motion was seconded by Charlene Jones. The motion passed unanimously.

Reports:

Rick Lewis:  Will be putting together a working group to work on the RFP for the Grounds Contract.  There will also be a working group put together for roadway enhancements throughout major thoroughfares in the community.  Rick will get back to the committee with several different date options as to when the working groups can convene.

Jeff Salmon: The Board of Directors approved the Tennis Guidelines.  The Board of Directors also approved a proposal to install the Gazebo and walkway at the South Riding Center.

Martin Graves & Dani Junkes: The RFP for the Grounds Contract and also the Pool Management are both in the works.  These will be run by the committee prior to distribution.  The Gazebo and pavers will be installed at South Riding Center by the middle of April.

Old Business:

•Trail Maps on the Website:  Rick Lewis will be getting together with Brian Martin to work on getting the trail maps on the website.
•The Landscape proposals will be going to Budget and Finance for approval this month.
•Tennis Court Construction:  Since the area was over one acre in size a Bond had to be obtained for Soil and Erosion Control.  That has been obtained.  The courts are due to be completed by the end of April.  The courts and parking lot will be completed first with the Gazebo to be built last.
•Skate Park – There has been some difficulty obtaining a contract from PRCS.  Reached out to Stevens Miller, stating funds were at risk if we haven’t broken ground by the Annual meeting 4/14.  Stevens Miller requested that Diane Ryburn do whatever is necessary to make this happen..

New Business:

•Proposal submitted for Dog Waste Removal in South Riding.

MOTION

Bill Sullivan moved that the Recreation and Grounds Committee not accept the proposal from Poo Bare, LLC.  The motion was seconded by Donna Mines.  The motion passed unanimously.

•Request to have a Pet Waste station along Riding Center Drive.
oStaff will be installing a trash can (not a pet waste station) between Equality Street and Justice Drive.
•Bill Sullivan requested two additional hours for the swim team to use the SRC Pool at their meet on July 25th.  The pool schedule will be revised to reflect this change.

Meeting adjourned: Donna Mines moved to adjourn the meeting at 9:00 p.m. The motion was seconded by Julie Abel and passed unanimously.

Next meeting: Monday, April 20th at 7:00 p.m. at Town Hall.